Money Help Guide
Introduction↓
1. Assets and Liabilities↓
2. Budget↓
3. Transactions↓
4. Planned (recurring) transactions↓
5. Reports↓
6. Data exchange↓
7. Frequently asked questions↓
8. How can I import my data from money 4.0.9 to money 5?↓
9. Sync with iCloud↓
Introduction
Money is a comprehensive personal finance management application, which is easy to use and combines beautiful interface and powerful features.
1. Assets and Liabilities
Start working with the application by adding information about all your assets and liabilities.
Go to “Balance” tab and tap “Edit“.
Add information about your assets and liabilities:
- Payment accounts (accounts, which you use to pay; e.g. cash, bank account, debit cards, Internet accounts, etc.);
- Other assets (e.g: apartment, vehicle, shares, etc.);
- Credit cards (here you add only your credit cards);
- Other liabilities (e.g.: loans, debts, mortgage, etc..).
In order to navigate between sections Assets/Liabilities tap the corresponding buttons in the heading of the screen. Section Net Worth lists all the elements.
In order to add a new entry, tap “Add” in the targeted section, and fill out the details:
- add an icon (tap the square field with the word Select and choose the icon from the list or add your own image);
- add name (short name of the entry to find it in the list easily);
- add description (long description and notes to the entry);
- add value (asset value or liability value as is up to date; for a credit card you need to fill out debt (how much you are owing to the bank now) and limit (how much you can get from the bank for this card);
- choose currency (the one that you will use for this asset/liability);
To save the new asset/liability tap Save.
After adding your assets and liabilities tap “Done“.
Later if you want to edit or delete an entry, switch to edit mode and tap the entry you want to edit, or tap “-” button for the entry you want to remove.
Tap any account, and you will see the list of transactions for this account.
Please note that the final balance is given in the default currency, and other currencies are recalculated based on their exchange rates.
2. Budget
After setting up your Balance, go to Budget tab.
Set up the term, which you will use to set up your Budget. You may find it on top of the form.
Use arrows to navigate between the terms. You also may choose the report interval by tapping the entry.
Now tap Edit
and add budget entries to the section Income (list your main income sources: salary, business income, dividends, etc.), and Expenses (list your main sources of expenses: meals, housing, loans, entertainment, etc.). Navigate between the sections in the same manner as you do in the Balance.
Tap “+” in order to add an entry.
Then choose a category, for which you want to create a budget.
If there is no category that you want to have, add it by tapping “+”
or edit the current category. You can do it by tapping it and holding your finger down for 3 seconds. There will be a pop up menu, which will give you options to edit the category.
Categories have double hierarchical structure.
Add budgeted amount to the field Amount for the targeted category,
and in the next cell choose your budget periodicity (term for which you want to set your budget; e.g. every month)
and a specific budget interval (e.g. specific month January)
Other fields are not required:
- currency (currency, which will be used for the budget entry);
- class (budget entry classification; e.g. personal or business);
- agent (connection for the budget entry, e.g. a bank, which you need to pay);
Tap Save and set up other budget entries similarly.
Now you can go the main screen and check the relation between your income and expenses, and between the budgeted and actual values of your budget.
Tap the arrow button, and you will see progress for the selected section.
Tap the targeted budget entry, and you will see a year based chart of planned and actual values for the entry.
Tap the Transactions button and check or add transactions for the selected budgeted category.
3. Transactions
Add transactions to the application when you have actual financial activity.
To add a transaction, go to Transactions tab
and tap either the quick transaction button, or “+”, which is meant for adding a transaction in a standard way.
When adding a quick transaction, you will need to select a category, choose an account from the list, and add the amount. Tap Save and the transaction will be added to the current day.
When adding a transaction in a standard way, you need to specify:
- transaction type (it will influence the other fields);
- category;
- account;
- amount;
- date;
Plus there are several optional fields from More section:
- class;
- agent;
- description.
Also you may add a photo or audio attachment to any transaction using the special buttons below the form.
More details about the available types of transactions:
- Expense (regular expense transactions, e.g: a purchase in a shop);
- Income (regular income transactions, e.g.: salary income);
- Money transfer (transfer of funds from one of your accounts to another account; in this case you need to choose 2 accounts: first account will be the one, which you will take the money from, and the other one will be the account, which will receive the money. Also you will need to specify 2 corresponding amounts);
Tap the arrow next to one of the amounts if you want to use the currency converter to convert one currency into another);
- Asset purchase (when you have a transaction of buying an asset, you need to choose your asset from the list; there you will see a dialog. If your answer to the question is positive, you will increase the balance of the asset for the amount specified in the transaction; negative answer will lead to taking off your funds without adding them to the asset’s balance);
- Asset sale (transaction, opposite to the latter, and everything happens similarly; when selling an asset, the asset remains erased);
- Liability acquisition (when acquiring a liability, you need to choose the liability form the list, and specify its amount);
- Discharge of liability (when discharging a liability you have a set of new fields: Interest field is how much interest will be deducted from the account without discharging the liability; Principal field is the planned amount, which will be deducted both from your account and your liability; Extra payment field is for discharging your liability in advance, and it will also be deducted both from your account and liability).
Tap Save after adding the transaction.
4. Planned (recurring) transactions
Contrary to actual transactions, planned transactions do not influence the balance on your accounts and you can set a planned transaction for any day in advance.
In order to create a new planned transaction, tap “+” from the transactions tab and change the transaction type to “Planned“.
After that you will see additional fields:
- automatic (this option means that your transaction will become actual automatically on the specified date and time);
- repeat once every (this option sets up a frequency, how your transaction will be repeated, and the day till which the transaction will be repeated; if you need a one time transaction, clear the field by tapping the corresponding button).
In the setting of you device you may specify notification options for your planned transactions.
Planned transactions will be written with different color marks on the calendar (red color for overdue transactions, blue for planned transactions, and green for actual transactions), and in the list below the calendar for the selected period.
If you want to visually extend the list of your transactions, tap the button below the calendar.
In this mode you can search and filter transactions by their types.
If you want to convert your planned transaction to an actual transaction, tap the check mark from the list, or tap the button Paid from the detailed transaction form.
5. Reports
Check the final statistics in the reports.
Tap “Filter”
You may choose the following reports:
- Budgeted/Actual (shows you the relation between budgeted and actual values for income and expenses);
- Assets/Liabilities (relation between assets and liabilities);
- Cash flow (the report shows actual cash flow for the selected period, and relation of planned vs. actual and income vs. expense flow).
You also may use a filter to set up a term, filter by classes, accounts, agents, transaction types, categories and by the way to group.
In the actual reports you may check details for the categories.
or switch your report view using special buttons.
6. Data exchange
Use various options for data exchange.
Export. The application can export data to CSV and QIF formats. To export your data go to “Tools” tab,
tap “Export“,
choose the period, for which you want to export your data, and accounts, which you want to export. Account type is also available for QIF files. Then choose the file type: QIF or CSV and the way to export; when choosing email and tapping Export, an email client will be launched, which will have the file as attachment.
When choosing iTunes, the exported file will be added to the list of general files in iTunes.
Import. The application can import data only in OFX and QFX formats. To import a file, go to “Tools” and tap “Import“.
Now connect the device to your desktop computer and launch iTunes. Click the device icon, and go to the tab with applications. Scroll down to the section with general files. Choose Money app and tap Add, then choose OFX file, which you want to import. Then open the application (the file will be there), tap the corresponding cell, choose the account you need, which will be used for import, choose a category for each transaction, and tap Import.
Sync. The application can sync with other versions of Money iPhone and Money iPad via Bluetooth. To sync the data with another device, go to “Tools” tab and tap “Sync”.
Then choose the device, which you want to sync with.
With the first sync there will be a question prompting whether you want to merge or replace data. If you choose to replace, it will erase all the initial data, and will only add data from another device. If you choose to merge on either device, both devices will have the merged data. Please note that sync may take some time, so please do not turn off and do not block your devices while syncing. You will be then informed about successful syncing.
Backup. You can create backup copies of your data and save them to your computer. To create a backup, open Tools tab, and tap Backup,
tap “+”, enter your PIN (if you use it), and tap Create.
The backup will be added to the list then. Please note that a backup file is automatically created while syncing.
In order to save the backup file to your computer, plug in the device, open iTunes and go to the general files, select a file, and save it to the computer. Same procedure is used to download a backup file from the computer.
In order to restore your data from a backup file, select the desired backup file from the list of backups, enter your PIN (if any), and tap Recover. Please note that backup data will replace the current data.
7. Frequently asked questions
- how can I set up a PIN?
- go to Tools, tap PIN, enter your PIN and confirm it, enter old PIN (if you are changing your PIN) and tap Save.
- how can I add my own icon?
- When choosing a category, tap Edit, then tap Add, choose the desired image from your photo album or camera, crop it and save.
- is there any feature not listed here?
- all features to the application are listed here. If you cannot find anything, it means that it is not implemented in the application, or we are currently working on it.
- how can I work with different currencies?
- when choosing a currency, go to the list of currencies. Here you may set up currencies and their exchange rates. In order to change the default currency, choose the currency you need (tap the arrow), and tap “Set as the main currency”.
- how can I track my debt to someone or someone’s debt to me?
- if you want to track your debt to someone or someone’ debt to you, create a payment account for this person, and choose a transaction “Money transfer” to track the debts activity.
8. How can I import my data from money 4.0.9 to money 5?
-*Make sure Wifi is ON and connected to the Same network as your PC or Mac.
**This will remove any data in Money 5 that you may have!
Backup
- Open Money 4.0.9
- Touch the More .. button in the bottom right, click Menu > Change Profile > Backup
- Touch the + sign and choose your Profile, then hit the Create button. This creates a current backup.
- Now you will be taken to a page showing your backup in a list, press the Wi-Fi button.
- The next page will have a web address that will look somewhat like http://192.168.1.100:49804
- Type that address into the address bar of Safari/Internet Explorer/Chrome or Firefox on your PC or Mac
- RIGHT CLICK on the entry in your browser and choose “Save Link As..” or “Save Target As..” etc, the wording might change based on your browser.
- Choose a location to save your file, Preferably the desktop or somewhere easy to find.
Restore
- Plug your iPhone into your computer and open iTunes
- Select your iPhone on the left, Click the Apps Tab and scroll down to the bottom of that page.
- Click Money 5 on the left, press the Add button and find the file you saved earlier.
- Now, On the iPhone, Open Money
- Click Tools > Backup
- Touch the File in your list and click Recover.
This will replace ALL your current data with the data from the backup.
